Privacy Policy

Welcome to Wantage Hinotori Ryu's Privacy Policy.

We take your privacy seriously and are committed to safeguarding your personal data. This privacy & cookies policy explains how we collect, store, and use your personal data when you visit our website, regardless of where you access it. It also outlines your privacy rights and how the law protects you.

1. IMPORTANT INFORMATION AND WHO WE ARE

Purpose of this Privacy Policy

This policy provides information on how we collect and process your personal data through your use of our website, including data provided when signing up for our newsletter or becoming a member of Wantage Hinotori Ryu. This website is not intended for children, and we do not intentionally collect data about children unless with parental or guardian consent for memberships.

Please read this privacy policy alongside any other privacy policies we provide during specific data collection so that you fully understand how and why we use your data. This policy is meant to complement, not override, other notices and policies.

Controller

Wantage Hinotori Ryu is responsible for your personal data (referred to as “we,” “us,” or “our” in this policy).

We have appointed a Data Privacy Manager to oversee privacy-related matters. If you have questions or wish to exercise your legal rights, please contact us using the details below.

Contact Details

For questions about this policy or privacy practices, please contact our Data Privacy Manager:

• Company Name: Wantage Hinotori Ryu
• Email: whrkarate@gmail.com

You have the right to file a complaint with the Information Commissioner’s Office (ICO), the UK regulator for data protection, though we encourage you to contact us first to resolve any concerns.

Changes to this Privacy Policy

We review our privacy policy regularly. This version was last updated on 26 January 2025. We also ask that you keep your personal information accurate and up-to-date by informing us of any changes.

2. THE DATA WE COLLECT ABOUT YOU

We may collect, store, and transfer various types of personal data, including:

• Identity Data: First name, last name, title, date of birth, gender, etc.
• Contact Data: Email address, phone number, billing and delivery address.
• Financial Data: Payment details processed through our third-party payment provider.
• Technical Data: IP address, browser type, operating system, etc.
• Profile Data: Username, membership purchases, feedback, survey responses.
• Usage Data: Information on how you use our website and services.
• Marketing and Communications Data: Preferences for receiving news and marketing communications.

We also gather Aggregated Data, which is statistical data that cannot directly identify you. We do not collect Special Categories of Personal Data, such as information about race, religion, or health unless voluntarily provided for accommodation purposes during training.

3. HOW WE COLLECT YOUR DATA

We collect your personal data in the following ways:

• Direct Interactions: When you fill out forms, create an account, subscribe, or contact us.
• Automated Technologies: Through cookies and similar technologies when you interact with our website.
• Third Parties: We may also receive data about you from third-party providers like payment or delivery services.

4. HOW WE USE YOUR PERSONAL DATA

We use your personal data to:

• Perform contracts (e.g., membership registration).
• Pursue legitimate business interests, such as improving our services.
• Comply with legal obligations.

We may process your personal data for marketing purposes, but only if you have opted in. You can withdraw consent at any time.

5. DISCLOSURES OF YOUR PERSONAL DATA

We may share your data with third parties, such as:

• Service providers (IT services, payment processors).
• Legal advisors and regulatory bodies.
• Karate organizations affiliated with us.

All third parties are required to handle your data in accordance with the law and are not allowed to use your data for their own purposes.

6. INTERNATIONAL TRANSFERS

If we store or transfer your data outside the UK, we ensure that adequate protections are in place to safeguard it.

7. DATA SECURITY

We implement strict security measures to prevent unauthorized access to your data. Only authorized personnel can access your data, and they are bound by confidentiality.

8. HOW LONG WILL WE KEEP YOUR DATA?

We retain your data for as long as necessary to fulfil our obligations to you and meet legal requirements. In certain cases, we may store data longer for regulatory or legal reasons.

9. YOUR LEGAL RIGHTS

You have the right to access, correct, delete, or restrict processing of your data. You can also withdraw consent or object to marketing at any time. For a full list of your rights and how to exercise them, please contact us.

10. COOKIES

We use cookies to enhance your experience on our website. These cookies may help us improve website functionality and tailor content. You can control cookie settings through your browser.

Thank you for trusting Wantage Hinotori Ryu with your personal data. If you have any questions or concerns, don’t hesitate to get in touch!